Systems and methods for workload management
Systems and methods are provided for workload management in a healthcare setting. In one example, a method for determining a workload demand of a medical facility includes automatically determining a workload score for a care team including plurality of clinicians over a shift based on shift data and event data received from the medical facility, including calculating a cumulative workload over the shift based on the event data and a workload reduction over time based on the shift data, generating a graphical workload score tile including a visual representation of the workload score, arranging the graphical workload score tile in a workload graphical user interface (GUI), and displaying the GUI on a display device.
1 . A method for determining a workload demand of a medical facility, the method executable by a computing device and comprising:
automatically determining a workload score for a care team including plurality of clinicians over a shift based on shift data and event data received from an electronic medical record (EMR) system of the medical facility, the workload score being a dynamically-updating score generated based on a cumulative workload over the shift calculated based on the event data, a workload reduction over time calculated based on the shift data, and a remaining time left in the shift;
generating a graphical workload score tile including a visual representation of the workload score;
arranging the graphical workload score tile in a workload graphical user interface (GUI); and
displaying the workload GUI on a display device, wherein the workload GUI is selectable to launch a first display panel with additional information and/or controls relating to the workload score, and the workload GUI further includes a limited set of additional visual elements that are selectable to launch a second display panel, wherein the limited set of additional visual elements indicate one or more factors contributing to the workload score, and wherein the workload GUI is displayed while the EMR system is in an un-launched state.
2 . The method of claim 1 , wherein the shift data comprises a number and/or type of clinicians of the care team scheduled to work at each hour or minute of the shift.
3 . The method of claim 1 , wherein the event data includes current and/or predicted events or factors that contribute to a workload of the care team.
4 . The method of claim 3 , wherein the current and/or predicted events or factors include one or more of a number of patients being treated by the care team, a complexity of care for each patient being treated by the care team, scheduled patient admissions, scheduled patient discharges, a deterioration score for each patient, and procedures scheduled or occurring during the shift.
5 . The method of claim 3 , wherein each current and/or predicted event or factor is associated with a length of time, and wherein the cumulative workload comprises a summation of each length of time.
6 . The method of claim 5 , further comprising calculating a patient acuity score based on one or more of the current and/or predicted events or factors, and wherein the calculated patient acuity score is associated with a length of time.
7 . The method of claim 1 , wherein the workload reduction over time is calculated by subtracting an expected workload performed per minute by the care team from the cumulative workload.
8 . The method of claim 7 , wherein automatically determining the workload score comprises normalizing the workload reduction over time based on the time remaining in the shift.
9 . A workload demand system, comprising:
one or more processors; and
memory storing instructions executable by the one or more processors to:
receive, at the workload demand system, a feed from an electronic medical record (EMR) system of a medical facility, where shift data indicating schedules for one or more clinicians of a care team of the medical facility over a current shift and event data indicating events that impact the care team's workload over the current shift are sent over the feed;
output, for display on a display device, a workload graphical user interface (GUI) that includes a workload score tile indicating a current ability of the care team to meet a workload demand over the current shift, the workload score tile including a dynamically-updating workload score displayed in the workload score tile, wherein the workload score is updated by calculating the workload demand over the current shift from the event data obtained from the feed, reducing the workload demand over the current shift based on an expected output of the care team over the current shift as determined from the shift data obtained from the feed, and dividing the reduced workload demand over the current shift by a time remaining in the current shift; and
display, on the workload GUI, a limited set of additional visual elements indicating one or more contributing factors to the workload score, wherein the workload GUI is selectable to launch a first display panel with additional information and/or controls relating to the workload score, and the limited set of additional visual elements are selectable to launch a second display panel, wherein the workload GUI is displayed while the EMR system is in an un-launched state.
10 . The system of claim 9 , wherein the event data includes one or more of a number of patients being treated by the care team, a complexity of care for each patient being treated by the care team, scheduled patient admissions, scheduled patient discharges, an acuity score for each patient being treated by the care team, a deterioration score for each patient being treated by the care team, and procedures to be performed by the care team scheduled or occurring during the shift, and wherein calculating the workload demand comprises identifying a plurality of events from the event data, assigning a workload in minutes and an event time to each event, and adding each event workload in minutes to a running workload calculator at an associated event time and every point onward from the associated event time in the current shift.
11 . The system of claim 9 , wherein the care team is a first care team and the workload score tile is a first workload score tile, and wherein the workload GUI further includes a plurality of additional workload score tiles each indicating a current ability of a respective care team of a plurality of additional care teams to meet a workload demand for that care team.
12 . The system of claim 9 , wherein the additional visual elements indicate one or more of a number of patients being treated by the care team, a complexity of care for each patient being treated by the care team, scheduled patient admissions, scheduled patient discharges, an acuity score for each patient being treated by the care team, a deterioration score for each patient being treated by the care team, and procedures to be performed by the care team scheduled or occurring during the shift.
13 . The system of claim 12 , wherein the first display panel is configured to display a graph view of the workload score, the graph view including a plot of the workload score over time.
14 . A method for a workload management system, comprising:
displaying a menu listing one or more options for retrieving data of one or more patients from a plurality of databases and systems of a hospital, the plurality of databases and systems including one or more electronic medical record (EMR) systems, and
displaying a workload graphical user interface (GUI) that displays, for each care team of the hospital, a workload score indicating a current ability of that care team to meet a workload demand, each workload score generated based on a respective cumulative workload for that care team over a shift calculated based on event data received from the one or more EMR systems, a respective workload reduction over time for that care team calculated based on shift data, and a remaining time left in the shift, the workload GUI being selectable to launch a first display panel with additional information and/or controls relating to the workload score, and the workload GUI further including a limited set of additional visual elements that are selectable to launch a second display panel, wherein the workload GUI is displayed while the one or more EMR systems are in an un-launched state.
15 . The method of claim 14 , wherein the limited set of additional visual elements indicate one or more factors contributing to each workload score.
16 . The method of claim 15 , wherein, for a given care team, the one or more factors include one or more of a number of patients being treated by the care team, a complexity of care for each patient being treated by the care team, scheduled patient admissions, scheduled patient discharges, an acuity score for each patient being treated by the care team, a deterioration score for each patient being treated by the care team, and procedures to be performed by the care team scheduled or occurring during the shift.
17 . The method of claim 16 , wherein the second display panel is displayed in response to user selection of a visual element indicating a deterioration score for each patient being treated by the care team, and wherein the second display panel is configured to display an identifier of each patient and that patient's deterioration score.
18 . The method of claim 16 , wherein the second display panel is displayed in response to user selection of a visual element indicating procedures to be performed by the care team scheduled or occurring during the shift, and wherein the second display panel is configured to display an identifier of each patient undergoing a procedure and a description of each procedure.
19 . The method of claim 16 , wherein the second display panel is displayed in response to user selection of a visual element indicating a number of patients to be admitted, and wherein the second display panel is configured to display an identifier of each patient to be admitted and a date and time at which each admission request was entered.
20 . The method of claim 16 , wherein each workload score is displayed on the workload GUI in a summary view, and wherein the first display panel is configured to display a graph view of a selected workload score.