Automatic and semi-automatic tagging features of work items in a shared workspace for metadata tracking in a cloud-based content management system with selective or optional user contribution
Systems and methods for supporting metadata for work items stored in a web-based content management system with collaboration environment are disclosed. Users uploading work items to a folder are not required to provide metadata for the work items. Collaborators of the folder can provide metadata to work items within the folder.
1. A method of implementing metadata in a storage system of a cloud-based content-based management system, the method comprising:
permitting a user to upload a file to a folder in the storage system;
requesting collaborators of the folder to provide metadata for the file when the collaborators access the folder;
wherein the user of the folder selects preferred metadata attributes of the metadata for the file;
further wherein the selected preferred metadata attributes are limited to global metadata attributes identified by an administrator;
wherein collaborators of the folder tag the file with metadata for one or more of the global metadata attributes identified by the administrator even if the one or more global metadata attributes are not selected as preferred metadata attributes by the user of the folder.
2. The method of claim 1 , wherein the administrator defines one or more attribute sets, wherein each attribute set comprises a plurality of the global metadata attributes.
3. The method of claim 2 , wherein a creator of the folder selects metadata attribute sets for the files uploaded to the folder.
4. The method of claim 3 , wherein the creator of the folder is the administrator.
5. The method of claim 3 , further comprising requesting the creator of the folder to set a default value for one or more of the selected preferred metadata attributes.
6. The method of claim 1 , further comprising performing a search for files in an account based upon provided metadata.
7. The method of claim 1 , wherein the collaborators can view and edit the metadata for any file in the folder.
8. The method of claim 1 , further comprising:
recommending metadata terms for the file to the user.
9. The method of claim 8 , wherein the recommendation is based on other metadata used for other files in the folder.
10. The method of claim 8 , wherein the recommendation is based on metadata that the user previously entered for other files.
11. The method of claim 8 , wherein the recommendation is based on the content of the file.
12. The method of claim 1 , further comprising:
synchronizing files in a folder between the storage system and a different storage system; and
mapping the metadata for the files stored in the storage system and the different storage system.
13. A system for implementing metadata in a cloud-based environment, the system comprising:
a metadata request module configured to prompt a user uploading a file to a folder in the cloud-based environment to provide metadata for selected attributes associated with the folder,
a metadata tracker module configured to prompt a collaborator of the folder who accesses the folder to provide missing metadata for the selected attributes for files within the folder,
wherein the selected attributes are limited to global attributes identified by an administrator;
wherein collaborators of the folder tag the file with metadata for one or more of the global attributes identified by the administrator even if the one or more global attributes are not selected as preferred attributes.
14. The system of claim 13 , further comprising an attribute creation engine configured to receive attributes and attribute sets from the administrator to be used with one or more accounts.
15. The system of claim 14 , further comprising a database configured to store the attributes, attribute sets, and metadata.
16. The system of claim 13 , further comprising a search engine configured to search for files in the cloud-based environment using metadata associated with files.
17. A system, comprising:
means for permitting a user to upload a file to a folder to a cloud-based service;
means for requesting collaborators of the folder to provide metadata for the file when the collaborators access the folder,
wherein the user of the folder selects metadata attributes of the metadata for the file;
further wherein the selected metadata attributes are limited to global metadata attributes identified by an administrator;
wherein collaborators of the folder tag the file with metadata for the global metadata attributes identified by the administrator even if the one or more global metadata attributes are not included in the selected metadata attributes.