Apparatuses, methods and systems for a journal entry automator
The APPARATUS, METHODS AND SYSTEMS FOR A JOURNAL ENTRY AUTOMATOR (hereinafter “JEA”) implement efficient and scalable monitoring, regulation, and allocation of computational processing, data, labor, and/or the like resources within an enterprise. In some embodiments, the JEA may facilitate, in various implementations, transaction classification through the use of universal variables and economical interface features. In one embodiment, classification rules for assigning accounting Classes/Subclasses to transactions may be defined. Upon receipt of an indication of a transaction, the transaction is tagged with transaction characteristics. Based on relevant transaction characteristics, accounting Classes/Subclasses may be assigned to the transaction using the applicable classification rules.
1. A processor-implemented method comprising:
defining classification rules for assigning accounting classes and subclasses to transactions;
receiving an indication of a transaction;
tagging the transaction with transaction characteristics;
identifying, accessing and extracting at least one of a set of relevant transaction characteristics using a data-structure-tracking syntax configured string and universal variables, wherein the universal variables comprise intermediate data objects that provide access to a plurality of disparate databases and different software application systems containing related relevant transaction characteristics data and applicable classification rules, and wherein said universal variables are organized into a business grammar hierarchy, each segment of the hierarchy following a plurality of business grammar rules for an enterprise;
selecting applicable classification rules from the classification rules based on the relevant transaction characteristics and the universal variables; and
assigning via a processor at least one accounting class and subclass to the transaction based on the applicable classification rules.
2. The method of claim 1 , wherein the at least one accounting class is a debit class.
3. The method of claim 1 , wherein the at least one accounting subclass is a debit subclass.
4. The method of claim 1 , wherein the at least one accounting class is a credit class.
5. The method of claim 1 , wherein the at least one accounting subclass is a credit subclass.
6. The method of claim 1 , wherein the transaction is assigned a debit class, a debit subclass, a credit class, and a credit subclass.
7. The method of claim 6 , further comprising generating an error notification if at least one of a debit class, a debit subclass, a credit class, and a credit subclass is unassigned.
8. The method of claim 1 , further comprising selecting the applicable classification rules assigning an accounting subclass based on an accounting class.
9. The method of claim 1 , wherein assigning the at least one accounting class and subclass occurs in combination with selection of the applicable classification rules.
10. The method of claim 1 , further comprising:
checking whether the transaction is an exception to the general classes and subclasses classification rules that is classified incorrectly; and
overriding the at least one assigned accounting class and subclass if the transaction is classified incorrectly.
11. A processor-implemented method comprising:
identifying, accessing and extracting at least one of a set of relevant transaction characteristics using a data-structure-tracking syntax configured string and universal variables, wherein the universal variables comprise intermediate data objects that provide access to a plurality of disparate databases and different software application systems containing related relevant transaction characteristics, and wherein said universal variables are organized into a business grammar hierarchy, each segment of the hierarchy following a plurality of business grammar rules for an enterprise;
identifying a set of accounting classes and subclasses;
identifying a subset of the relevant transaction characteristics indicative of an accounting class and subclass; and
creating via a processor at least one rule assigning an accounting class and subclass from the set of accounting classes and subclasses to matching transactions having the identified subset of the relevant transaction characteristics.
12. The method of claim 11 , further comprising setting a trigger to apply the at least one rule to the matching transactions.
13. The method of claim 11 , wherein rules assigning a debit class, a debit subclass, a credit class, and a credit subclass are created.
14. The method of claim 11 , wherein rules are created based on universal variables.
15. The method of claim 11 , wherein rules are created using a table-tracking syntax configured string.
16. The method of claim 11 , wherein rules are created by defining conditions associated with an application module.
17. The method of claim 1 , wherein the data-structure-tracking syntax configured string is a table-tracking syntax configured string.
18. The method of claim 11 , wherein the data-structure tracking syntax configured string is a table-tracking syntax configured string.
19. The method of claim 1 , wherein table-tracking syntax configured string utilizes dynamic syntax.
20. The method of claim 1 , wherein table-tracking syntax configured string utilizes dynamic and static syntax.
21. The method of claim 11 , wherein table-tracking syntax configured string utilizes dynamic syntax.
22. The method of claim 11 , wherein table-tracking syntax configured string utilizes dynamic and static syntax.