Secure revisioning auditing system for electronic document files
Methods and systems for providing secure recording of revisions made to electronic documents, using secure methods to validate the recorded changes, are disclosed. An electronic device making a change to an electronic document can transmit the change to the network. An audit log chain is residing on the network and shared among all the nodes on the network. A node on the network can verify a change of document made by other nodes and add a new block to the chain using one-way hashes, making the chain resistant to tampering. If an invalid block is detected, the system can send an auditing alert to the network. The audit log can be strongly resistant to tampering, providing reliable evidence for use in audit compliance, investigations, and business or court record keeping.
1. A method of securely auditing revisions to an electronic document, the method comprising:
by a system comprising a processing device, executing programming instructions that will cause the processing device of the system to:
identify a first version of an electronic document,
receive, from a user electronic device, a revised version of the electronic document,
analyze the first version and the revised version to identify one or more differences between the first version and the revised version,
form a data packet that comprises information based on the one or more differences,
access a private key for the user electronic device or for a user of the user electronic device,
sign the data packet with the private key, and
transmit the signed data packet to a node on a communication network; and
by a processing device of the node on the communication network, executing programming instructions that will cause the processing device of the node to:
receive the signed data packet,
create a block comprising the signed data packet,
validate the block,
access a chain on the communication network,
update the chain to include the validated block, and
save the updated chain to a memory so that the chain is available to a plurality of authorized additional user electronic devices via the communication network.
2. The method of claim 1 , further comprising, by the processing device of the node on the communication network, executing additional programming instructions that will cause the processing device of the node to:
verify the signed data packet before creating the block; and
upon verification of the signed data packet, create the block comprising the data packet.
3. The method of claim 2 , wherein verifying the signed data packet comprises:
verifying the signed data packet against one or more rules to determine whether the one or more rules are satisfied; and
generating an alert when at least one of the one or more rules is not satisfied.
4. The method of claim 1 , further comprising, by the processing device of the system, executing programming instructions that will also cause the processing device of the system to:
receive, from a second user electronic device, a second revised version of the electronic document;
analyze the revised version and the second revised version to identify one or more second differences between the revised version and the second revised version;
form a second data packet that comprises information based on the one or more second differences; and
transmit the second data packet to a plurality of nodes on the communication network.
5. The method of claim 1 , further comprising generating the private key.
6. The method of claim 1 , wherein validating the block comprises:
verifying whether the block is already validated by an additional node of the system; and
abandoning the validation of the block if the block is already validated.
7. The method of claim 1 , further comprising:
before updating the chain to include the validated block, determining whether the node has been offline for a period of time; and
if the node has been offline for the period of time, obtaining an updated chain from the communication network if the node on the communication network is offline for a period of time.
8. The method of claim 6 , further comprising:
before updating the chain to include the validated block, determining whether the node has been offline for a period of time; and
if the node has been offline for the period of time, obtaining an updated chain from the communication network if one or more quality criteria associated with validating the block are not satisfied.
9. The method of claim 1 , wherein the data packet further comprises at least one of the following: a system name; an uptime; a number of transactions processed; a number of transactions in an unassigned pool; a current time and location of the user electronic device; or a user of the user electronic device.
10. The method of claim 1 , further comprising executing programming instructions that will cause the processing device of the system to validate the node on the communication network.
11. A system for securely auditing revisions to an electronic document, the system comprising:
a processing device; and
a hardware-based non-transitory storage medium that is operably connected to the processing device and that stores a set of instructions configured to, when executed, cause the processing device to:
identify a first version of an electronic document,
receive, from a user electronic device, a revised version of the electronic document,
analyze the first version and the revised version to identify one or more differences between the first version and the revised version,
form a data packet that comprises information based on the one or more differences,
access a private key for the user electronic device or for a user of the user electronic device,
sign the data packet with the private key, and
transmit the signed data packet to a plurality of nodes on a communication network; and
a first node on the communication network, wherein the first node comprises a hardware-based non-transitory storage medium that stores a set of instructions configured to, when executed, cause the processing device to:
receive the signed data packet,
create a block comprising the signed data packet,
validate the block,
access a chain on the communication network,
update the chain to include the validated block, and
save the updated chain to a memory so that the chain is available to authorized additional user electronic devices via the communication network.
12. The system of claim 11 , further comprising additional programming instructions that are configured to cause the processor of the system to:
receive, from a second user electronic device, a second revised version of the electronic document;
analyze the revised version and the second revised version to identify one or more second differences between the revised version and the second revised version;
form a second data packet that comprises information based on the one or more second differences;
transmit the second data packet to a plurality of nodes on the communication network.
13. The system of claim 11 , wherein the programming instructions that are configured to cause the processor of the system to access the private key comprise instructions to receive the private key from a key store or a wallet.
14. The system of claim 13 , wherein the programming instructions that are configured to cause the processor of the system to access the private key comprise instructions to generate the private key.
15. The system of claim 11 , wherein the data packet comprises one or more of the following: a system name; an uptime; a number of transactions processed; a number of transactions in an unassigned pool; a current time and location of the user electronic device; or a user of the user electronic device.
16. The system of claim 14 , further comprising programming instructions that are configured to cause the processor of the system to validate the node.
17. A method of securely auditing revisions to an electronic document, the method comprising:
by a system comprising a processing device, executing programming instructions that will cause the processing device of the system to:
identify a first version of an electronic document,
receive, from a user electronic device, a revised version of the electronic document,
analyze the first version and the revised version to identify one or more differences between the first version and the revised version,
form a data packet that comprises information based on the one or more difference;
access a private key for the user electronic device or for a user of the user electronic device;
sign the data packet with the private key;
transmit the signed data packet to a node on a communication network; and
by a processing device of the node on the communication network, executing programming instructions that will cause the processing device of the node to:
receive the signed data packet,
verify the signed data packet,
create a block comprising the verified and signed data packet,
access a chain on the communication network,
update the chain to include the block, and
save the updated chain to a memory so that the chain is available to a plurality of authorized additional user electronic devices via the communication network.
18. The method of claim 17 , further comprising, by the processing device of the node on the communication network, executing additional programming instructions that will cause the processing device of the node to, before updating the chain:
validate the block; and
update the chain upon validation of the block.
19. A system for securely auditing revisions to an electronic document, the system comprising:
a processing device; and
a hardware-based non-transitory storage medium that is operably connected to the processing device and that stores a set of instructions configured to, when executed, cause the processing device to:
identify a first version of an electronic document,
receive, from a user electronic device, a revised version of the electronic document,
analyze the first version and the revised version to identify one or more differences between the first version and the revised version,
form a data packet that comprises information based on the one or more difference;
access a private key for the user electronic device or for a user of the user electronic device;
sign the data packet with the private key;
transmit the signed data packet to a node on a communication network; and
a first node on the communication network, wherein the first node comprises a hardware-based non-transitory storage medium that stores a set of instructions configured to, when executed, cause the processing device to:
receive the signed data packet,
verify the signed data packet,
create a block comprising the verified and signed data packet,
access a chain on the communication network,
update the chain to include the block, and
save the updated chain to a memory so that the chain is available to a plurality of authorized additional user electronic devices via the communication network.
20. The system of claim 19 , further comprising additional programming instructions that are configured to cause the processing device to, before updating the chain:
validate the block; and
update the chain upon validation of the block.