Systems and methods for creating and managing breakout sessions for a conference session
Systems and methods for creating, monitoring, and managing a breakout conference for a conference call are disclosed. The methods determine topics for breakout rooms and their complexity scores. A breakout room is created for the topics, including separate breakout rooms for complex topics. An expertise score based on a plurality of factors for each device associated with a participant is also calculated. Devices are assigned to separate breakout rooms based on either just the expertise score or if the expertise score meets the threshold of the complexity score. Performance within the breakout rooms is displayed in real-time, such as in a graph. A moderator schedule is generated based the performance within the breakout rooms, where priority is given to a breakout room that has a negative performance over a breakout room with a positive performance.
1 . A method comprising:
establishing, by a computing system, a main conference call between a plurality of devices;
determining a performance score for each device, from the plurality of devices, connected to the main conference call, wherein the performance score is associated with performance of a user of the device and is based on a previous performance of the user in one or more conference calls;
automatically joining a first subset of devices of the plurality of devices based on their determined performance score into a first breakout session and a second subset of devices of the plurality of devices based on their determined performance score into a second breakout session;
determining that a first aggregate performance score of the first subset of devices joined into the first breakout session exceeds, by a predetermined threshold, a second aggregate performance score of the second subset of devices joined into the second breakout session; and
moving one or more devices between the first breakout session and the second breakout session such that the first aggregate performance score and the second aggregate performance score after the moving of the one or more devices is within the predetermined threshold.
2 . The method of claim 1 , wherein determining the first aggregate performance score of the first subset of devices joined into the first breakout session comprises:
determining performance score of each device joined into the first breakout session; and
calculating an aggregate of all the performance scores of all the devices joined into the first breakout session to determine the first aggregate performance score.
3 . The method of claim 1 , wherein the performance score is based on the user's performance relating to any one or more of user engagement, user contribution, and user alertness during one or more previous conference calls.
4 . The method of claim 1 , wherein the performance score is based on the user's performance in presence of a particular participant also joined into the one or more conference calls.
5 . The method of claim 1 , further comprising:
determining that the user scored a low performance score when in presence of the particular user in a same conference call as the user; and
in response to determining that the user scored a low performance score when in presence of the particular user, joining the user to a different breakout session than the breakout session in which the particular user is joined.
6 . The method of claim 1 , further comprising:
monitoring, in real time, a room health score of the first and second breakout sessions; and
joining or removing devices into or out of the first and second breakout sessions based on the determined room health score of the first and second breakout sessions.
7 . The method of claim 6 , further comprising:
determining that the room health score of the first breakout session is below a room health score threshold; and
joining another device into the first breakout session to increase the first breakout session's room health score.
8 . The method of claim 1 , further comprising:
determining that a performance score of a second device, from the first subset of devices, joined into the first breakout session is below a predetermined percentage of average performance score for the first breakout session; and
in response to determining that the performance score of the second device is below the predetermined percentage of the average performance score for the first breakout session, removing the second device from the first breakout session.
9 . The method of claim 1 , further comprising:
displaying a conference tool on a user interface for determining the first and second aggregate performance score for the first and second breakout rooms; and
displaying selection options via the conference tool for moving of the one or more devices between the first breakout session and the second breakout session based on the aggregate performance scores.
10 . The method of claim 9 , further comprising:
masking a performance score associated with a device connected into first or second breakout rooms, on the display of the user interface, based on user privacy; and
displaying a performance indicator instead of the performance score on the user interface to indicate performance of the user associated with the device, wherein the performance indicator is selected from a group consisting of color coding, shading, or highlighting.
11 . A system comprising:
communication circuitry configured to access a plurality of devices; and
control circuitry configured to:
establish a main conference call between a plurality of devices;
determine a performance score for each device, from the plurality of devices, connected to the main conference call, wherein the performance score is associated with performance of a user of the device and is based on a previous performance of the user in one or more conference calls;
automatically join a first subset of devices of the plurality of devices based on their determined performance score into a first breakout session and a second subset of devices of the plurality of devices based on their determined performance score into a second breakout session;
determine that a first aggregate performance score of the first subset of devices joined into the first breakout session exceeds, by a predetermined threshold, a second aggregate performance score of the second subset of devices joined into the second breakout session; and
move one or more devices between the first breakout session and the second breakout session such that the first aggregate performance score and the second aggregate performance score after the moving of the one or more devices is within the predetermined threshold.
12 . The system of claim 11 , wherein determining the first aggregate performance score of the first subset of devices joined into the first breakout session comprises, the control circuitry configured to:
determine performance score of each device joined into the first breakout session; and
calculate an aggregate of all the performance scores of all the devices joined into the first breakout session to determine the first aggregate performance score.
13 . The system of claim 11 , wherein the performance score is based on the user's performance relating to any one or more of user engagement, user contribution, and user alertness during one or more previous conference calls.
14 . The system of claim 11 , wherein the performance score is based on the user's performance in presence of a particular participant also joined into the one or more conference calls.
15 . The system of claim 14 , further comprising, the control circuitry configured to:
determine that the user scored a low performance score when in presence of the particular user in a same conference call as the user; and
in response to determining that the user scored a low performance score when in presence of the particular user, join the user to a different breakout session than the breakout session in which the particular user is joined.
16 . The system of claim 11 , further comprising, the control circuitry configured to:
monitor, in real time, a room health score of the first and second breakout sessions; and
join or removing devices into or out of the first and second breakout sessions based on the determined room health score of the first and second breakout sessions.
17 . The system of claim 16 , further comprising, the control circuitry configured to:
determine that the room health score of the first breakout session is below a room health score threshold; and
join another device into the first breakout session to increase the first breakout session's room health score.
18 . The system of claim 11 , further comprising, the control circuitry configured to:
determine that a performance score of a second device, from the first subset of devices, joined into the first breakout session is below a predetermined percentage of average performance score for the first breakout session; and
in response to determining that the performance score of the second device is below the predetermined percentage of the average performance score for the first breakout session, remove the second device from the first breakout session.
19 . The system of claim 11 , further comprising, the control circuitry configured to:
display a conference tool on a user interface for determining the first and second aggregate performance score for the first and second breakout rooms; and
display selection options via the conference tool for moving of the one or more devices between the first breakout session and the second breakout session based on the aggregate performance scores.
20 . The system of claim 19 , further comprising, the control circuitry configured to:
mask a performance score associated with a device connected into first or second breakout rooms, on the display of the user interface, based on user privacy; and
display a performance indicator instead of the performance score on the user interface to indicate performance of the user associated with the device, wherein the performance indicator is selected from a group consisting of color coding, shading, or highlighting.