Method and system for electronic reporting of institutional votes affecting corporate governance to a plan sponsor
A method, system and program product for the electronic delivery of reports of institutional votes affecting corporate governance to an institutional account holder, also referred to as a plan sponsor. An electronic template is provided to each institutional manager to declare a proxy voting position on each issue that can appear on a corporate proxy ballot. Subsequently, each institutional manager is presented with an electronic proxy ballot for each position in the corporation's stock. Each institutional manager is enabled to vote proxies using an electronic vote reporting platform. A plurality of voting results from the votes of the institutional managers is aggregated by the electronic vote reporting platform. An electronically-generated report for the aggregated voting results is then provided to the institutional account holder. A separate electronically-generated report for the voting results for each institutional manager over a selected period of time can also be provided to the institutional account holder. The electronically-generated reports can include a summary and/or detailed voting records across all managers or for each institutional manager over selected time periods. The user interface associated with the electronic vote reporting platform enables the plan sponsor to customize certain displays of voting results.
1. A method for electronically reporting a plurality of institutional votes to an institutional account holder, comprising the steps of:
identifying a plurality of institutional manager accounts forming a portfolio of a plan sponsor;
providing an electronic template requiring each of a plurality of institutional managers to declare a proxy voting position on each issue that can appear on a corporate proxy ballot;
determining an equity position in a corporation's stock for each institutional manager from a custodian bank on a record date;
presenting an electronic proxy ballot for each institutional manager for each position in the stock;
enabling each institutional manager to vote proxies using an electronic vote reporting platform;
aggregating a plurality of voting results from the votes of the plurality of institutional managers; and
providing an electronically-generated report for the aggregated voting results to the institutional account holder.
2. The method for electronically reporting a plurality of institutional votes of claim 1 further comprising the steps of:
coding each management or shareholder proposal on the electronic proxy ballot;
aggregating a plurality of voting results for each institutional manager for each management or shareholder proposal based on the coding for each proposal.
3. The method for electronically reporting a plurality of institutional votes of claim 1 further comprising presenting an exception report for each stock position on which an institutional manager did not vote.
4. The method for electronically reporting a plurality of institutional votes of claim 1 further comprising comparing each institutional manager's actual votes with the institutional manager's declared proxy voting position.
5. The method for electronically reporting a plurality of institutional votes of claim 4 further comprising determining and displaying each instance of an actual vote that differs from each institutional manager's declared proxy voting position and the institutional manager's explanation for the difference between the declared proxy voting position and the actual vote.
6. The method for electronically reporting a plurality of institutional votes of claim 4 further comprising determining and displaying each instance of an actual vote that differs from each institutional manager's declared proxy voting position and a pattern of differences for the institutional manager on a plurality of previous votes.
7. The method for electronically reporting a plurality of institutional votes of claim 1 further comprising providing an electronically-generated report for the voting results for each institutional manager over a selected time period to the institutional account holder.
8. A system for electronically reporting a plurality of institutional votes to an institutional account holder, comprising:
an electronic vote reporting platform including a plurality of modules for: (i) providing an electronic template requiring each of a plurality of institutional managers to declare a proxy voting position on each issue that can appear on a corporate proxy ballot; (ii) presenting an electronic proxy ballot for each institutional manager for each position in the stock; (iii) aggregating a plurality of voting results from the votes of the plurality of institutional managers; and (iv) providing an electronically-generated report for the aggregated voting results to the institutional account holder;
a user interface to the electronic vote reporting platform that enables each institutional manager to vote proxies; and
a database for storing a plurality of voting results from the votes of the plurality of institutional managers.
9. The system for electronically reporting a plurality of institutional votes of claim 8 wherein the electronic vote reporting platform further comprises a module for coding each management or shareholder proposal on the electronic proxy ballot.
10. The system for electronically reporting a plurality of institutional votes of claim 9 wherein the electronic vote reporting platform further comprises a module for aggregating a plurality of voting results for each institutional manager for each management or shareholder proposal based on the coding for each proposal.
11. The system for electronically reporting a plurality of institutional votes of claim 8 wherein the electronic vote reporting platform further comprises a module for presenting an exception report for each stock position on which an institutional manager did not vote.
12. The system for electronically reporting a plurality of institutional votes of claim 8 wherein the electronic vote reporting platform further comprises a module for comparing each institutional manager's actual votes with the institutional manager's declared proxy voting position.
13. The system for electronically reporting a plurality of institutional votes of claim 8 wherein the electronic vote reporting platform further comprises a module for determining and displaying each instance of an actual vote that differs from each institutional manager's declared proxy voting position and the institutional manager's explanation for the difference between the declared proxy voting position and the actual vote.
14. The system for electronically reporting a plurality of institutional votes of claim 8 wherein the electronic vote reporting platform further comprises a module for determining and displaying each instance of an actual vote that differs from each institutional manager's declared proxy voting position and a pattern of differences for the institutional manager on a plurality of previous votes.
15. The system for electronically reporting a plurality of institutional votes of claim 8 wherein the electronic vote reporting platform further comprises a module for providing an electronically-generated report for the voting results for each institutional manager over a selected time period to the institutional account holder.
16. A computer program product for electronically reporting a plurality of institutional votes to an institutional account holder, comprising a computer readable medium having computer readable code embedded therein, the computer readable medium comprising:
program instructions that identify a plurality of institutional manager accounts forming a portfolio of a plan sponsor;
program instructions that provide an electronic template requiring each of a plurality of institutional managers to declare a proxy voting position on each issue that can appear on a corporate proxy ballot;
program instructions that receive an equity position in a corporation's stock for each institutional manager from a custodian bank on a record date;
program instructions that present an electronic proxy ballot for each institutional manager for each position in the stock;
program instructions that enable each institutional manager to vote proxies using an electronic vote reporting platform;
program instructions that aggregate a plurality of voting results from the votes of the plurality of institutional managers; and
program instructions that provide an electronically-generated report for the aggregated voting results to the institutional account holder.
17. The computer program product for electronically reporting a plurality of institutional votes of claim 16 further comprising:
program instructions that code each management or shareholder proposal on the electronic proxy ballot;
program instructions that aggregate a plurality of voting results for each institutional manager for each management or shareholder proposal based on the coding for each proposal.
18. The computer program product for electronically reporting a plurality of institutional votes of claim 16 further comprising program instructions that present an exception report for each stock position on which an institutional manager did not vote.
19. The computer program product for electronically reporting a plurality of institutional votes of claim 16 further comprising program instructions that compare each institutional manager's actual votes with the institutional manager's declared proxy voting position.
20. The computer program product for electronically reporting a plurality of institutional votes of claim 19 further comprising program instructions that determine and display each instance of an actual vote that differs from each institutional manager's declared proxy voting position and the institutional manager's explanation for the difference between the declared proxy voting position and the actual vote.
21. The computer program product for electronically reporting a plurality of institutional votes of claim 19 further comprising program instructions that determine and display each instance of an actual vote that differs from each institutional manager's declared proxy voting position and a pattern of differences for the institutional manager on a plurality of previous votes.
22. The computer program product for electronically reporting a plurality of institutional votes of claim 16 further comprising program instructions that provide an electronically-generated report for the voting results for each institutional manager over a selected time period to the institutional account holder.