System and methods for predicting future agent readiness for handling an interaction in a call center
View Patent ↗A system for making outbound calls includes a first node connected to a network for placing outbound telephone calls, a second node connected to the network and accessible to the first node for reporting agent status relative to busy, ready, and time to ready, a number of agent appliances connected to the network and accessible to the second node, and a number of agent activity applications installed one per on the agent appliances. In a preferred embodiment outbound calls are predicted based on the number of agents reported ready to accept a call plus the number of agents predicted to be ready to accept a call within a specified time window.
1. A method for initiating outbound interactions comprising:
determining, by a processor, a preliminary number of outbound interactions based on a first number of agents identified as ready to handle interactions, a second number of agents identified as agents predicted to be ready to handle interactions within a time period, and a number of active interactions waiting to be handled by an agent;
determining, by the processor, an admissible number of outbound interactions by adjusting the preliminary number of outbound interactions based on percentage constants relative to an interaction hit rate and relative to a percentage of abandoned interactions; and
transmitting, by the processor, a command for initiating outbound interactions based on the admissible number of outbound interactions.
2. The method of claim 1 , further comprising:
receiving, by the processor, agent statuses from agent devices, each of the agent statuses indicating a progress of a corresponding agent relative to a defined task; and
determining, by the processor, the first and second numbers of agents based on the received agent statuses.
3. The method of claim 1 , wherein the determining of the admissible number of outbound interactions comprises further refining the admissible number of outbound interactions by subtracting a number of interactions in progress.
4. The method of claim 1 , wherein the outbound interactions are outbound telephony calls and the number of active interactions is a number of outbound dialed calls that were answered by a customer and queued for an available agent.
5. The method of claim 1 , wherein the time period is equal to or less than an average estimated time between a point of initiating an interaction to a point that the interaction is responded to and queued.
6. The method of claim 1 , wherein the interaction hit rate is a percentage of outbound interactions that are responded to by a person.
7. The method of claim 1 , wherein the abandoned interactions are abandoned in queue.
8. The method of claim 1 , wherein the determining of the preliminary number of outbound interactions comprises:
summing, by the processor, the first and second numbers of agents; and
calculating, by the processor, the preliminary number of outbound interactions by subtracting a number of interactions in progress from the summed first and second numbers of agents.
9. The method of claim 8 , wherein the interactions in progress are current outbound interactions yet to be responded to by a user.
10. The method of claim 1 , wherein one of outbound interactions is a live telephone interaction or a live chat session.
11. A system for initiating outbound interactions comprising:
a processor; and
a memory, wherein the memory stores instructions that, when executed by the processor, cause the processor to:
determine a preliminary number of outbound interactions based on a first number of agents identified as ready to handle interactions, a second number of agents identified as agents predicted to be ready to handle interactions within a time period, and a number of active interactions waiting to be handled by an agent;
determine an admissible number of outbound interactions by adjusting the preliminary number of outbound interactions based on percentage constants relative to an interaction hit rate and relative to a percentage of abandoned interactions; and
transmit a command for initiating outbound interactions based on the admissible number of outbound interactions.
12. The system of claim 11 , wherein the instructions further cause the processor to:
receive agent statuses from agent devices, each of the agent statuses indicating a progress of a corresponding agent relative to a defined task; and
determine the first and second numbers of agents based on the received agent statuses.
13. The system of claim 11 , wherein the instructions that cause the processor to determine the admissible number of outbound interactions comprise instructions that cause the processor to: further refine the admissible number of outbound interactions by subtracting a number of interactions in progress.
14. The system of claim 11 , wherein the outbound interactions are outbound telephony calls and the number of active interactions is a number of outbound dialed calls that were answered by a customer and queued for an available agent.
15. The system of claim 11 , wherein the time period is equal to or less than an average estimated time between a point of initiating an interaction to a point that the interaction is responded to and queued.
16. The system of claim 11 , wherein the interaction hit rate is a percentage of outbound interactions that are responded to by a person.
17. The system of claim 11 , wherein the abandoned interactions are abandoned in queue.
18. The system of claim 11 , wherein the instructions that cause the processor to determine the preliminary number of outbound interactions comprise instructions that cause the processor to:
sum the first and second numbers of agents; and
calculate the preliminary number of outbound interactions by subtracting a number of interactions in progress from the summed first and second numbers of agents.
19. The system of claim 18 , wherein the interactions in progress are current outbound interactions yet to be responded to by a user.
20. The system of claim 11 , wherein one of outbound interactions is a live telephone interaction or a live chat session.