Establishing a target handle time for a communication in a contact center using analytics
View Patent ↗Various embodiments of the invention provide methods, systems, and computer program products for establishing a target handle time (THT) for a communication routed to an agent in a contact center. Specifically, an analytics component is used to detect a keyword in the communication that identifies a reason for the communication. Accordingly, a THT is set for the communication based on the identified reason and a visual representation of the THT is displayed that includes a component decrementing with the passage of time. At some point, the communication is completed and a disposition code is entered for the communication. Accordingly, in particular embodiments, the disposition code is then confirmed to match the reason for the communication to ensure the correct reason was identified and the correct corresponding THT was set.
1. A method for establishing a target handle time for a communication routed to an agent in a contact center comprising:
monitoring the communication by an analytics component to identify an occurrence of a keyword in the communication;
identifying a reason for the communication based on the keyword in response to identifying the occurrence of the keyword in the communication;
setting the target handle time for the communication based on the reason identified for the communication; and
upon a disposition code being entered by the agent on the workstation for the communication:
confirming by a computer processor the disposition code entered by the agent matches the reason identified for the communication; and
in response to the disposition code matching the reason identified for the communication:
recording the target handle time for the communication in memory; and
in response to the disposition code not matching the reason identified for the communication:
setting a revised target handle time for the communication based on the disposition code; and
recording the revised target handle time for the communication in the memory.
2. The method of claim 1 , wherein the computer processor resides in the workstation being used by the agent.
3. The method of claim 1 further comprising:
initially displaying a visual representation of the target handle time on a graphical user interface (GUI) displayed on a workstation being used by the agent, the visual representation comprising a default target handling time decrementing with a passage of time; and
in response to identifying the reason for the communication, displaying the visual representation of the target handle time on the GUI, the visual representation comprising the target handle time minus a decrement of the default target handle time decrementing with the passage of time.
4. The method of claim 1 further comprising:
determining an actual handle time for the communication, the actual handle time representing the actual amount of time elapsed while the agent interacted with a party on the communication to address the reason identified for the communication;
determining a difference between the actual handle time and at least one of the target handle time and the revised target handle time; and
tagging the communication by the computer processor in the memory in response to the difference being greater than a threshold.
5. The method of claim 1 further comprising:
determining an actual handle time for the communication, the actual handle time representing the actual amount of time elapsed while the agent interacted with a party on the communication to address the reason identified for the communication;
determining a difference between the actual handle time and at least one of the target handle time and the revised target handle time; and
upon the different being greater than a threshold:
updating a first performance statistic by the computer processor in the memory to reflect the actual handle time is too high for the communication if the actual handle time is greater than at least one of the target handle time and the revised target handle time; and
updating a second performance statistic by the computer processor in the memory to reflect the actual handle time is too low for the communication if the actual handle time is less than at least one of the target handle time and the revised target handle time.
6. The method of claim 5 further comprising routing a second communication to the agent by a communications handler based on at least one of the first performance statistic and the second performance statistic.
7. A non-transitory, computer-readable medium comprising computer-executable instructions for establishing a target handle time for a communication routed to an agent in a contact center, that when executed, cause at least one computer processor to:
in response to identifying a reason for the communication based on a keyword detected in the communication by an analytics component, set the target handle time for the communication based on the reason identified for the communication; and
upon a disposition code being entered by the agent on the workstation for the communication:
confirm the disposition code entered by the agent matches the reason identified for the communication; and
in response to the disposition code matching the reason identified for the communication:
record the target handle time for the communication in memory; and
in response to the disposition code not matching the reason identified for the communication;
set a revised target handle time for the communication based on the disposition code; and
record the revised target handle time for the communication in the memory.
8. The non-transitory, computer-readable medium of claim 7 , wherein the at least one computer processor resides in the workstation being used by the agent.
9. The non-transitory, computer-readable medium of claim 7 , wherein the computer-executable instructions cause the at least one computer processor to:
initially display a visual representation of the target handle time on a graphical user interface (GUI) displayed on a workstation being used by the agent, the visual representation comprising a default target handling time decrementing with a passage of time; and
in response to identifying the reason for the communication, display the visual representation of the target handle time on the GUI, the visual representation comprising the target handle time minus a decrement of the default target handle time decrementing with the passage of time.
10. The non-transitory, computer-readable medium of claim 7 , wherein the computer-executable instructions cause the at least one computer processor to:
determine an actual handle time for the communication, the actual handle time representing the actual amount of time elapsed while the agent interacted with a party on the communication to address the reason identified for the communication;
determine a difference between the actual handle time and at least one of the target handle time and the revised target handle time; and
tag the communication in the memory in response to the difference being greater than a threshold.
11. The non-transitory, computer-readable medium of claim 7 , wherein the computer-executable instructions cause the at least one computer processor to:
determine an actual handle time for the communication, the actual handle time representing the actual amount of time elapsed while the agent interacted with a party on the communication to address the reason identified for the communication;
determine a difference between the actual handle time and at least one of the target handle time and the revised target handle time; and
upon the different being greater than a threshold:
update a first performance statistic in the memory to reflect the actual handle time is too high if the actual handle time is greater than at least one of the target handle time and the revised target handle time; and
update a second performance statistic in the memory to reflect the actual handle time is too low if the actual handle time is less than at least one of the target handle time and the revised target handle time.
12. The non-transitory, computer-readable medium of claim 11 , wherein a second communication is routed to the agent based on at least one of the first performance statistic and the second performance statistic.
13. A system for establishing a target handle time for a communication routed to an agent in a contact center, the system comprising:
An analytics component configured to monitor the communication to detect a keyword in the communication; and
at least one computer processor configured to:
identify a reason for the communication based on the keyword; and
in response to identifying the reason for the communication, set the target handle time for the communication based on the reason identified for the communication; and
upon a disposition code being entered by the agent on the workstation for the communication:
confirm the disposition code entered by the agent on the workstation for the communication matches the reason identified for the communication;
in response to the disposition code matching the reason identified for the communication:
record the target handle time for the communication in memory; and
in response to the disposition code not matching the reason identified for the communication;
set a revised target handle time for the communication based on the disposition code; and
record the revised target handle time for the communication in the memory.
14. The system of claim 13 , wherein the at least one computer processor resides in the workstation being used by the agent.
15. The system of claim 13 , wherein the at least one computer processor is configured to:
initially display a visual representation of the target handle time on a graphical user interface (GUI) displayed on a workstation being used by the agent, the visual representation comprising a default target handling time decrementing with a passage of time; and
in response to identifying the reason for the communication, display the visual representation of the target handle time on the GUI, the visual representation comprising the target handle time minus a decrement of the default target handle time decrementing with the passage of time.
16. The system of claim 13 , wherein the at least one computer processor is configured to:
determine an actual handle time for the communication, the actual handle time representing the actual amount of time elapsed while the agent interacted with a party on the communication to address the reason identified for the communication;
determine a difference between the actual handle time and at least one of the target handle time and the revised target handle time; and
tag the communication in the memory in response to the difference being greater than a threshold.
17. The system of claim 13 , wherein the at least one computer processor is configured to:
determine an actual handle time for the communication, the actual handle time representing the actual amount of time elapsed while the agent interacted with a party on the communication to address the reason identified for the communication;
determine a difference between the actual handle time and at least one of the target handle time and the revised target handle time; and
upon the different being greater than a threshold:
update a first performance statistic in the memory to reflect the actual handle time is too high if the actual handle time is greater than at least one of the target handle time and the revised target handle time; and
update a second performance statistic in the memory to reflect the actual handle time is too low if the actual handle time is less than at least one of the target handle time and the revised target handle time.
18. The system of claim 17 further comprising a communications handler configured to route a second communication to the agent based on at least one of the first performance statistic and the second performance statistic.