Document management system
A computer-based architecture and system provides operational control of the document management process, permitting a client seamless access to sophisticated document production operations. Direct client control over SEC compliant document management permits faster more accurate document production operations.
1. A computer implemented method comprising:
obtaining, via one or more processors, a data set representing attributes of one or more documents on behalf of a client;
obtaining a passport file associated with the client, wherein the passport file includes a
client identifier, an XML schema designation, and a workflow designation;
obtaining the XML schema designated within the passport file;
generating a metadata file based on the data set and the XML schema;
validating the metadata file against requirements defined by the XML schema;
generating a document production package including the passport file, the metadata
file, and one or more client data files; and
transmitting the document production package.
2. The method of claim 1 , wherein the workflow designation defines one or more types of new documents to be produced based on the document production package.
3. The method of claim 1 , wherein the passport file is stored in physical memory connected to the one or more processors via a communication bus.
4. The method of claim 1 , wherein the XML schema is stored on a remote server remote from the one or more processors.
5. The method of claim 1 , wherein the metadata file comprises at least
one of:
the XML schema designation;
client information;
application information, wherein the application information identifies the source
application of the metadata file;
salesperson information;
work-order information, wherein the work-order information includes territory information and file format information;
task list information; or
delivery information, wherein the delivery information includes one or more of a request date, a filing
date, a delivery date or a delivery time.
6. The method of claim 1 , wherein the XML schema comprises
definitions of at least one of:
element names;
element types; or
permissible element values.
7. The method of claim 6 , wherein validating the generated metadata file against requirements defined in the XML schema comprises:
comparing each of a plurality of element values in the metadata file to the corresponding definitions in the XML schema;
determining if each of the plurality of element values in the metadata file conforms to the corresponding definition in the XML schema; and
if any of the plurality of element values in the metadata file do not conform to the definitions in the XML schema, stopping the automated operation of the method.
8. The method of claim 1 , wherein transmitting the document
production package comprises at least one of:
emailing the document production package;
transmitting the document production package via a secure communication channel; or
transmitting the document production package via a Web Portal.
9. The method of claim 1 , further comprising:
obtaining the document production package;
generating document production instructions based on the passport file and the metadata file, wherein the document production instructions include XML tagging instructions and at least one of:
typesetting instructions;
printing instructions;
shipping instructions; or
billing instructions;
generating new documents, based on the one or more data files and the generated document
production instructions; and
disseminating the new documents based on the metadata file and the generated document production instructions.
10. The method of claim 9 , wherein the workflow designation defines one or more types of new documents to be produced based on the document production package.
11. The method of claim 9 , wherein the metadata file comprises at least
one of:
an XML schema designation;
client information;
application information, wherein the application information identifies the source
application of the metadata file;
salesperson information;
work-order information, wherein the work-order information includes territory information and file format information;
task list information; or
delivery information, wherein the delivery information includes one or more of a request date, a filing date, a delivery date or a delivery time.
12. The method of claim 9 , wherein disseminating the new documents
comprises at least one of:
printing and shipping the new documents;
emailing the new documents; or
electronically filing the new documents with a government agency.
13. The method of claim 9 , further comprising:
generating one or more billing invoices, based on the metadata file and the document production instructions; and
sending the one or more billing invoices.
14. A system comprising a production terminal
comprising one or more processors and one or more non-transitory storage media operatively connected to
the one or more processors, the production terminal configured to implement the method of claim 1 .