Methods and systems for managing authentication devices coupled to multi-function devices
The disclosure discloses methods and systems for managing an authentication device such as a card reader coupled to a multi-function device. The multi-function device includes a memory for storing information related to one or more users, one or more pre-authorized users and alert setting instructions. The multi-function device includes an authentication device, coupled to a universal serial bus peripheral port of the device, and configured for: receiving authentication information from a user via an input method. The multi-function device further includes a control system configured for authenticating the user to access the multi-function device for one or more functions, based on the authentication information. The control system is further configured for generating an alert for the one or more pre-authorized users when the authentication device is disconnected or is malfunctioned, and for transmitting the alert to the one or more pre-authorized users, for one or more pre-defined actions.
1. A multi-function device configured for managing an authentication device coupled to the multi-function device, comprising:
a memory for storing information related to one or more users, one or more pre-authorized users and alert setting instructions;
the authentication device coupled to a universal serial bus (USB) peripheral port of the multi-function device, the authentication device configured for:
receiving authentication information from a user via an input method; and
a control system configured for:
authenticating the user to access the multi-function device for one or more functions, based on the authentication information of the user;
checking whether the authentication device is disconnected from the multi-function device or is malfunctioned;
generating an alert for the one or more pre-authorized users when the authentication device is disconnected from the multi-function device or malfunctioned;
transmitting the alert with pre-formatted message to the one or more pre-authorized users, for one or more pre-defined actions, wherein the alert is transmitted to resolve a security matter; and
ceasing the operation of the multi-function device when the authentication device is disconnected from the multi-function device or malfunctioned.
2. The multi-function device of claim 1 , wherein the authentication device is detachably coupled to the USB port of the multi-function device.
3. The multi-function device of claim 1 , wherein the authentication device is integral to the multi-function device.
4. The multi-function device of claim 1 , wherein the alert comprises at least one of an email alert, a text message alert and an entry in an audit log, and wherein the pre-formatted message comprises working status of the authentication device, type of the authentication device, and details of the user accessing the multi-function device.
5. The multi-function device of claim 1 , wherein the control system is configured for creating an audit log when the authentication device is disconnected from the multi-function device or malfunctioned.
6. The multi-function device of claim 1 , wherein the multi-function device is connected to one or more multi-function devices over a network.
7. The multi-function device of claim 6 , wherein the control system is configured for cloning the alert setting instructions to the one or more multi-function devices connected over the network.
8. The multi-function device of claim 1 , wherein the authentication device comprises one of a card reader, a biometric device, a keypad, and a proximity reader.
9. The multi-function device of claim 1 , wherein the input method comprises one of a smart card, a fingerprint, retina, and a PIN.
10. The multi-function device of claim 1 , wherein the security matter comprises detecting disconnection or malfunction of the authentication device.
11. The multi-function device of claim 10 , wherein disconnection comprises removal of the authentication device from the multi-function device.
12. The multi-function device of claim 10 , wherein malfunction comprises at least one of tampering of the authentication device, non-working state due to hardware failure, power failures, and cable connection.
13. A multi-function device for generating alerts related to card readers, comprising:
a memory for storing information related to one or more users, one or more pre-authorized users and alert setting instructions;
a card reader comprising:
a slot for receiving a smart card containing authentication information specific to a user; and
a control system configured for:
detecting the smart card as input by the user within the slot;
authenticating the user to access the multi-function device for one or more functions, based on the authentication information stored in the smart card;
generating an alert with a pre-formatted message, for the one or more pre-authorized users, when the card reader is disconnected or malfunctioned;
sending the alert with the pre-formatted message to the one or more pre-authorized users, for one or more pre-defined actions, wherein the alert is sent to resolve a security matter; and
ceasing the operation of the multi-function device when the card reader is disconnected from the multi-function device or malfunctioned.
14. The multi-function device of claim 13 , wherein the smart card comprises one of a contactless card and a physical contact card.
15. The multi-function device of claim 13 , wherein the control system is configured for monitoring the card reader for disconnection or for malfunctioning.
16. The multi-function device of claim 13 , wherein the security matter comprises detecting disconnection or malfunction of the authentication device.
17. The multi-function device of claim 16 , wherein disconnection comprises removal of the authentication device from the multi-function device.
18. The multi-function device of claim 16 , wherein malfunction comprises at least one of tampering of the card reader, non-working state due to hardware failure, power failures, and cable connection.
19. A method for generating an alert related to an authentication device coupled to a multi-function device, comprising:
storing information related to one or more users, one or more admin users and alert setting information;
receiving authentication information from a user via an input method;
authenticating the user to access the multi-function device, based on the authentication information;
detecting whether the authentication device is disconnected from the multi-function device or malfunctioned;
generating an alert for the one or more admin users when the authentication device is disconnected from the multi-function device or malfunctioned;
transmitting the alert with pre-formatted message to the one or more admin users, for one or more pre-defined actions, wherein the alert is transmitted to resolve a security matter; and
ceasing the operation of the multi-function device when the authentication device is disconnected from the multi-function device or malfunctioned.
20. The method of claim 19 , wherein the authentication device is one of a card reader, a biometric device, and a keypad.
21. The method of claim 19 , wherein the alert comprises at least one of an email alert, a text message alert and an audit log entry, and wherein the pre-formatted message comprises working status of the authentication device, type of the authentication device, and details of the user accessing the multi-function device.
22. The method of claim 19 , wherein the input method comprises one of a smart card, a fingerprint, retina and a PIN.
23. The method of claim 19 , further comprising creating an audit log when the authentication device is disconnected or malfunctioned.
24. The method of claim 19 , further comprising tracking usage of the multi-function device when the user is authenticated.
25. The method of claim 19 , further comprising receiving an alert setting instruction from an admin user.
26. The method of claim 19 , wherein the security matter comprises detecting disconnection or malfunction of the authentication device.
27. The method of claim 26 , wherein disconnection comprises removal of the authentication device from the multi-function device.
28. The method of claim 26 , wherein malfunction comprises at least one of tampering of the authentication device, non-working state due to hardware failure, power failures, and cable connection.