Document management system including image processing server and document management server, and document management server that transmits a created change notification at a transmission timing based on a notification priority
Provided is a document-management server that controls the amount of change notifications sent to an administrator of an image-processing server in the case where metadata necessary for system cooperation is changed. The image-processing server acquires an attribute of specific metadata from document data and transmits the attribute together with the document data. The document-management server manages the document data based on the attribute of the specific metadata transmitted from the image-processing server. A metadata-setting-receiving unit receives a change in the specific metadata. A notification-priority-adding unit adds a notification priority to the specific metadata for which a change is received by the metadata-setting-receiving unit. A change-notifying unit creates a change notification for informing that the specific metadata has been changed, and transmits the created change notification to an administrator of the image-processing server at a transmission timing based on the notification priority.
1. A document management system comprising an image-processing server that acquires an attribute of specific metadata from document data and transmits the attribute together with the document data, and a document-management server that manages the document data based on the attribute of the specific metadata transmitted from the image-processing server; wherein the document-management server comprises:
a metadata-setting-receiving unit that receives a change in the specific metadata;
a notification-priority-adding unit for adding a notification priority to the specific metadata for which a change is received by the metadata-setting-receiving unit; and
a change-notifying unit that creates a change notification for informing that the specific metadata has been changed, and transmits the created change notification to an administrator of the image-processing server at a transmission timing based on the notification priority; and
wherein the change-notifying unit
advances the transmission timing of the change notification as the notification priority added to the specific metadata for which a change is received becomes higher, and delays the transmission timing of the change notification as the notification priority added to the specific metadata for which a change is received becomes lower.
2. A document management system comprising an image-processing server that acquires an attribute of specific metadata from document data and transmits the attribute together with the document data, and a document-management server that manages the document data based on the attribute of the specific metadata transmitted from the image-processing server; wherein the document-management server comprises:
a metadata-setting-receiving unit that receives a change in the specific metadata;
a notification-priority-adding unit for adding a notification priority to the specific metadata for which a change is received by the metadata-setting-receiving unit; and
a change-notifying unit that creates a change notification for informing that the specific metadata has been changed, and transmits the created change notification to an administrator of the image-processing server at a transmission timing based on the notification priority;
wherein
the change notification
is provided with a confirmation button for transmitting a confirmation-completed notification to the document-management server; and
the change-notifying unit
repeatedly transmits the change notification at transmission timing based on the notification priority until the confirmation-completed notification is transmitted.
3. The document management system according to claim 1 , wherein
the change-notifying unit
transmits the change notification at a lower frequency the lower the notification priority.
4. The document management system according to claim 1 , wherein
the notification-priority-adding unit
adds a higher notification priority the larger degree of influence exerted by a change in the specific metadata.
5. The document management system according to claim 1 , wherein
the image-processing server has
metadata-setting information in which the specific metadata is registered; and
the document-management server comprises
a synchronization-processing unit that synchronizes the specific metadata registered in the metadata-setting information with the specific metadata changed by the metadata-setting receiving unit as a synchronization source.
6. The document management system according to claim 1 , wherein
the image-processing server comprises:
a character-extracting unit for extracting a character string by character recognition of the document data; and
an attribute-adding unit that acquires the attribute of the specific metadata based on the character string extracted by the character-extracting unit and transmits the attribute together with the document data.
7. A document-management server that manages document data transmitted from an image-processing server based on an attribute of specific metadata acquired from the document data by the image-processing server, comprising:
a metadata-setting-receiving unit that receives a change in the specific metadata;
a notification-priority-adding unit for adding a notification priority to the specific metadata for which a change is received by the metadata-setting-receiving unit; and
a change-notifying unit that creates a change notification for informing that the specific metadata has been changed, and transmits the created change notification to an administrator of the image-processing server at a transmission timing based on the notification priority;
wherein
the change-notifying unit
advances the transmission timing of the change notification as the notification priority added to the specific metadata for which a change is received becomes higher, and delays the transmission timing of the change notification as the notification priority added to the specific metadata for which a change is received becomes lower.
8. The document management system according to claim 2 , wherein
the change-notifying unit transmits the change notification at a lower frequency the lower the notification priority.
9. The document management system according to claim 2 , wherein
the notification-priority-adding unit adds a higher notification priority the larger degree of influence exerted by a change in the specific metadata.
10. The document management system according to claim 2 , wherein
the image-processing server has metadata-setting information in which the specific metadata is registered; and
the document-management server comprises
a synchronization-processing unit that synchronizes the specific metadata registered in the metadata-setting information with the specific metadata changed by the metadata-setting receiving unit as a synchronization source.
11. The document management system according to claim 2 , wherein
the image-processing server comprises:
a character-extracting unit for extracting a character string by character recognition of the document data; and
an attribute-adding unit that acquires the attribute of the specific metadata based on the character string extracted by the character-extracting unit and transmits the attribute together with the document data.