Integrated physical warehouse and digital document management system
A document management facility may process volumes of physical documents for digital imaging. The document management facility may utilize robotic apparatus to perform the various functions for processing the documents, which may include document intake, document storage, document digitization, and/or document removal. Digital versions of the documents may be accessed with a document management system.
1. A method for processing documents, comprising:
(a) transferring a plurality of documents from a document storage section to a document digitization section in an automated fashion without human intervention, wherein the document storage section is configured to store the plurality of documents within one or more removable containers that are removable from the document storage section;
(b) providing individual pages of the plurality of documents in an automated fashion without human intervention;
(c) digitizing, at the document digitization section, the individual pages of the plurality of documents in an automated fashion without human intervention, wherein the plurality of documents are removed from the one or more removable containers prior to scanning of the individual pages of the plurality of documents at the document digitization section;
(d) determining, by one or more processors, a document type for each of the plurality of documents and associating said document type to each of the plurality of documents;
(e) applying a predetermined document retention schedule to the plurality of documents based on each document type, and
(f) executing the predetermined document retention schedule in an automatic fashion without human intervention in accordance with a set of rules established by a human operator.
2. The method of claim 1 , wherein the transferring in (a) comprises using one or more autonomous ground vehicles to transport the plurality of documents.
3. The method of claim 1 , further comprising manipulating the one or more removable containers using an automated shelving system in an automated fashion without human intervention.
4. The method of claim 1 , further comprising receiving the plurality of documents, at a document intake section, and collecting information relating to the plurality of documents.
5. The method of claim 4 , further comprising transferring the plurality of documents from the document intake section to the document storage section in an automated fashion without human intervention.
6. The method of claim 1 , further comprising removing, subsequent to the digitizing in (c), the plurality of documents from the document digitization section.
7. The method of claim 6 , wherein the removing comprises shredding the plurality of documents in an automated fashion without human intervention.
8. The method of claim 6 , wherein the removing comprises shredding the plurality of documents in response to an instruction from an operator.
9. The method of claim 1 , wherein the plurality of documents comprise one or more types of media selected from the group consisting of paper, card stock, file folders, cardboard, acetate film, polyester film, X-ray film, synthetic paper, microfiche, tissue paper, blueprints, maps, cloth, and parchment.
10. The method of claim 1 , wherein (c) comprises digitizing, at the document digitization section, both sides of the individual pages of the plurality of documents in an automated fashion without human intervention.
11. A method for processing documents, comprising:
(a) separating a plurality of documents provided in one or more containers;
(b) detecting and removing one or more fasteners from the plurality of documents;
(c) digitizing individual pages of the plurality of documents;
(d) determining, by one or more processors, a document type for each of the plurality of documents and associating said document type to each of the plurality of documents;
(e) applying a predetermined document retention schedule to the plurality of documents based on each document type; and
(f) executing the predetermined document retention schedule in an automatic fashion without human intervention in accordance with a set of rules established by a human operator,
wherein the plurality of documents transition from (i) the separating in (a) to the detecting and removing in (b) and (ii) from the detecting and removing in (b) to the digitizing in (c) in an automated fashion without human intervention.
12. The method of claim 11 , wherein the transition comprises using one or more autonomous ground vehicles to transport the plurality of documents.
13. The method of claim 11 , wherein the plurality of documents comprise one or more types of media selected from the group consisting of paper, card stock, file folders, cardboard, acetate film, polyester film, X-ray film, synthetic paper, microfiche, tissue paper, blueprints, maps, cloth, and parchment.
14. The method of claim 13 , wherein the plurality of documents comprise two or more types of media selected from the group consisting of paper, card stock, file folders, cardboard, acetate film, polyester film, X-ray film, synthetic paper, microfiche, tissue paper, blueprints, maps, cloth, and parchment.
15. The method of claim 11 , further comprising, subsequent to the digitizing in (c), shredding the documents in an automated fashion without human intervention.
16. The method of claim 11 , further comprising, subsequent to the digitizing in (c), shredding the documents in response to an instruction from an operator.