System and method for automated record creation and management
Disclosed is a system for managing corporate information, including at least one database configured to store a set of corporate information, a set of corporate templates, and a set of interconnected corporate records, a record bank module coupled to the database and configured to receive record generation requests and create records, a corporate logic module connected to the record bank module setting out a set of logic rules relating to a set of corporate governance compliance requirements, and a clerk module coupled to the database and the record bank module and configured to file created records with third parties. Also disclosed are a method of maintaining a corporate document collection and a method of ongoing monitoring of corporate compliance requirements and the generation and submission of documents to meet those compliance requirements.
1. A method of maintaining a corporate document collection, comprising:
determining at a record management system a set of initiating information needed from an initiating user to generate a corporation initiation request to be sent to an incorporation authority;
prompting, through a digital interface generated by the record management system, an initiating user to provide the set of initiating information;
receiving at the record management system the set of initiating information from the initiating user;
generating at the record management system the incorporation request;
submitting the incorporation request to the incorporation authority from the record management system;
generating at the record management system a set of initial documents and storing the set of initial documents in the corporate document collection in a document library;
receiving a document update event notice at the record management system;
determining at the record management system an update set of documents to be updated in response to the document update event notice;
updating the update set of documents and adding the updated update set of documents to the corporate document collection; and
providing ongoing access to the corporate document collection to a managing user through the digital interface;
the method further comprising:
generating a set of corporate-specific logic rules from a database of default logic rules, the default logic rules provided to implement a default corporate organization;
determining at the record management system that a document update event notice includes a notification of a new corporate organization which is a variation of the default corporate organization; and
updating the set of corporate-specific logic rules to implement the new corporate organization.
2. The method of claim 1 , wherein the set of initiating information includes at least one signature and wherein prompting an initiating user to provide the set of initiating information includes providing the initiating user with the option of typing or drawing a signature.
3. The method of claim 1 , wherein the document update event notice is one of a confirmation of incorporation from the incorporation authority and a corporation information update received from the managing user.
4. The method of claim 1 , wherein the document update event notice is a request from the managing user to create an additional document to add to the corporate document collection.
5. The method of claim 4 , wherein the update set of documents is the additional document.
6. The method of claim 5 , wherein updating the update set of documents includes:
determining the set of additional document information needed to create the additional document;
retrieving the information of the set of additional document information from other documents of the corporate document collection; and
forming the additional document.
7. The method of claim 6 , wherein updating the update set of documents further includes:
determining that the set of additional document information cannot be completely retrieved from the other documents of the corporate document collection;
determining a set of unknown information of the set of additional document information; and
prompting the managing user to provide the set of unknown information through the digital interface.