Pharmacy stock supply tracking system
An automated tracking system for a pharmacy that tracks unique identifiers (“UI”) with a stock supply of an item or items within a supply container and that provides a security system for determining a discrepancy associated with the stock supply. The UI information automatically travels with the stock supply until it is dispensed to a customer or patient, thereby allowing the system to monitor and track supply for replenishment of the supply or improper or potentially fraudulent transactions. If desired, the improved security allows supply containers and individual supplies within those containers to be stored in the same storage area thereby maximizing available storage space while still improving dispensing and filling accuracy and minimizing loss.
1. A pharmacy system comprising:
a computer system;
a tag reader in communication with the computer system and configured to wirelessly detect a presence of respective tags;
a database in communication with the computer system and storing at least one unique identifier associated with a stock supply of an item contained in a stock container,
the computer system configured to:
detect, using the tag reader, that a first machine readable tag associated with a patient prescription container is within a proximate location of a second machine readable tag associated with the stock container when a portion of the stock supply of an item is dispensed from the stock container to patient prescription container; and
automatically associating, based on the detecting, the at least one unique identifier with the portion of the stock supply of the item placed in the patient prescription container; and,
a security system in communication with the computer system having a security module configured to detect a predetermined discrepancy associated with the portion of the stock supply being dispensed from the stock container.
2. The pharmacy system of claim 1 , wherein the stock supply of an item is a unit of use.
3. The pharmacy system of claim 1 , wherein the stock supply of an item contains a plurality of items and each of the plurality of items is associated with a same common group.
4. The pharmacy system of claim 3 , wherein the common group is a patient, and the plurality of items are a plurality of medications for that patient.
5. The pharmacy system of claim 3 , wherein the common group is a collection of items used to treat a particular medical condition.
6. The pharmacy system of claim 5 , wherein the particular medical condition is selected from the group consisting of first aid treatment, cardiac treatment, burn treatment, laceration treatment, anesthesia treatment, and a predetermined medical procedure.
7. The pharmacy system of claim 1 , further including:
a worker identification system in communication with the computer system for individually identifying workers within the pharmacy; and,
wherein the security system is a storage area having a tag reader in communication with the computer system thereby allowing the computer to detect the identity of the worker accessing one of the stock containers within the storage area.
8. The pharmacy system of claim 1 , wherein the security system comprises a cabinet for storing patient prescription containers and stock containers including the stock container therein, the cabinet comprising:
a frame defining a storage area therein;
an access panel having an open position wherein the storage area is accessible to a worker and a closed position wherein the storage area is inaccessible to a worker;
at least one transducer operably secured to the cabinet operable by the computer system to alert a worker as to the location of the patient prescription container within the cabinet; and,
a worker identification system in communication with the computer system for limiting access to the storage area to a specifically identified worker by selectively activating the transducer based on the identity of the worker.
9. The pharmacy system of claim 1 , wherein the security system includes a cabinet for storing stock containers therein, the cabinet having:
a frame defining a storage area therein;
an access panel having an open position wherein the storage area is accessible to a worker and a closed position wherein the storage area is inaccessible to a worker;
a lock in communication with the computer system that is activated by the computer system based on predetermined criteria; and,
a worker identification system in communication with the computer system for limiting access to the storage area to a specifically identified worker by the computer system selectively activating the lock on the access panel.
10. The pharmacy system of claim 9 , wherein the worker identification system is a machine readable tag operably secured to the worker.
11. The pharmacy system of claim 10 , wherein the machine readable tag is selected from the group consisting of a Radio Frequency Identification Tag and a biometric reader.
12. The pharmacy system of claim 11 , further including a plurality of access panels, each panel having a panel lock in communication with the computer system, each panel lock independently activated by the computer system based on predetermined criteria.
13. The pharmacy system of claim 12 , wherein the predetermined criteria provides that the lock to at least one of the access panels is unlocked only for storing a stock container within the storage area.
14. The pharmacy system of claim 9 , wherein the computer system maintains a perpetual log of a worker's identity and contents of the stock container within the cabinet for said worker.
15. The pharmacy system of claim 12 , wherein the computer system automatically assigns possession of the stock container upon that worker removing the stock container order from the storage area.
16. The pharmacy system of claim 1 , wherein the computer system maintains a perpetual log of a unique identifier (UI) associated with a stock container and associates that UI with a customer who has been provided an item from the stock container.
17. The pharmacy system of claim 1 , wherein the security system is a status change module for automatically changing a status of items within the system subject to a status change.
18. The pharmacy system of claim 1 , wherein the security system is an automatic real-time inventory module for generating real-time inventory reporting of items received within the pharmacy.
19. The pharmacy system of claim 18 , wherein the security system includes providing notice to a worker that a quantity of an item within a supply container has dropped below a predetermined threshold and needs to be replenished.
20. The pharmacy system of claim 1 , wherein the security system is a receive module for providing real-time discrepancy monitoring and notification of bulk supplies entered into the system as supply containers by the computer system automatically comparing a manifest of the supplies with tags associated with one or more supply containers containing products from that manifest.