Secure file sharing system and method
A file sharing system is described, and includes a management electronic device, a sender electronic device associated with a first user and having access to an originating file, and a receiver electronic device associated with a second user. The electronic devices are connectable to a telecommunication network. The system is configured to encrypt the original file to obtain an encrypted file, insert the encrypted file and a link to the management device into a host file obtaining an enriched host file, accessing the enriched host file via the receiving device, and communicating with the management device via the link by activating an authorization procedure, decrypting the encrypted file, and making the encrypted file at least viewable at the receiving device when said procedure grants authorization to the second user.
1 . A file sharing system comprising:
an electronic management device equipped with symmetric encryption software and management software;
a sender electronic device associated with a first user and having access to an original file;
a recipient electronic device associated with a second user;
wherein the electronic management device, the sender electronic device and the recipient electronic device are connectable to a telecommunication network for an exchange of data/information;
wherein the system, said symmetric encryption software, and the management software are configured to:
encrypt the original file to obtain an encrypted file-using a private key that is unknown to the recipient electronic device;
insert inside a host file the encrypted file and a link to the electronic management device obtaining an enriched host file having one of the following types: docx, pptx, xlsx, pdf;
access the enriched host file through the recipient electronic device and communicate with the management electronic device through the link by activating an authorization procedure;
carry out the authorization procedure by means of a data/information exchange between the electronic management device, the sender electronic device and the recipient electronic device to provide an authorization to the second user; and
decrypt the encrypted file by the electronic management device to define a decrypted file, and make the decrypted file at least viewable at the recipient electronic device when the authorization is granted to the second user.
2 . The system according to claim 1 , wherein:
the authorization procedure comprises:
sending a request for authorization to decrypt the encrypted file to the sender electronic device;
receiving to the electronic management device from the sender electronic device an authorization rejection response or a grant authorization response.
3 . The system according to claim 2 , wherein the management software is further configured to:
send by the sender electronic device to the electronic management device information defining a degree of confidence that the first user associates with the second user.
4 . The system according to claim 3 , wherein said degree of confidence is selectable by the first user from a plurality of degrees of confidence conferring on the second user various powers selected from the following group of powers: enablement to exclusively open said encrypted file; enablement to open further encrypted files without repeating said authorization procedure; enablement to open one or more encrypted files for a predetermined period of time; enable the display of the decrypted file, enable the local download of the decrypted file, enable the printing of the decrypted file, enable the screen capture of the decrypted file, enable the modification of the decrypted file.
5 . The system according to claim 2 , wherein the electronic management device is configured such that sending to the sender electronic device a request for authorization to decrypt the encrypted file comprises sending at least one of the following: a name of the original file, an email address, a cell phone number associated with the second user, an address of said recipient electronic device, a date of the request to open the encrypted file, and request message provided by the recipient electronic device.
6 . The system according to claim 1 , wherein the enriched host file is such that it can be provided to the recipient electronic device by e-mail and/or by means of a portable storage device.
7 . The system according to claim 1 , wherein said recipient electronic device is configured to open the enriched host file that is viewable using the recipient electronic device; wherein said enriched host file further comprises at least one of: an indication that an encrypted file is present; a wording identifying the first user; a creation date.
8 . The system according to claim 1 , wherein the system is configured to:
access the enriched host file by selection of said link included in the enriched host file and opening a web page that is displayed by the second user to the recipient electronic device;
request, by the electronic management device, the second user associated with the recipient electronic device to upload the enriched host file to the web page;
send the enriched host file by the electronic management device to verify a presence of said encrypted file;
request the second user from the electronic management device to upload a recipient e-mail address to the web page.
9 . The system according to claim 8 , wherein the system is configured for:
send, by the electronic management device, to the second user associated with the recipient electronic device a control code;
request, by the electronic management device, the second user associated with the recipient electronic device to upload said control code to the web page.
10 . The system according to claim 9 , wherein the system is configured to: upload by the second user onto the web page a message to be returned to the first user to recognize the second user.
11 . A method of sharing files, comprising:
providing an electronic management device equipped with a symmetric encryption software and a management software;
providing a sender electronic device associated with a first user and having access to an original file;
providing a recipient electronic device associated with a second user, wherein the electronic management device, the sender electronic device and the recipient electronic device are connectable to a telecommunications network for a data/information exchange;
encrypting the original file to obtain an encrypted file using the symmetric encryption software, the management software and a private key unknown to the recipient device;
inserting inside a host file the encrypted file and a link to the electronic management device obtaining an enriched host file having one of the following types: docx, pptx, xlsx, pdf;
accessing the enriched host file through the recipient electronic device and communicating with the electronic management device through the link by activating an authorization procedure;
carrying out the authorization procedure by means of a data/information exchange between the electronic management device, the sender electronic device and the recipient electronic device;
decrypting the encrypted file by the electronic management device to define a decrypted file, and making the decrypted file at least viewable at the recipient electronic device when the authorization is granted to the second user.