Method of scheduling calls
View Patent ↗An apparatus and method are provided for scheduling calls. The method includes the steps of providing a calling period with a plurality of sub-periods and determining a set of historical call completion ratios associated with the plurality of sub-periods. The method further includes the steps of exponentially scaling the respective determined call completion ratios and placing a number of calls during each sub-period of the calling period where the number of calls placed during each sub-period is based upon the respective exponentially scaled call completion ratio.
1. A method of scheduling calls comprising:
providing a calling period divided into a plurality of sub-periods, each sub-period for permitting making a plurality of calls;
determining a historical group call completion ratio associated with each of the plurality of sub-periods based upon prior call history for a group of a plurality of call targets of a selected type;
exponentially scaling each respective determined call completion ratio using a selected adjustable exponent which is adjusted to match an outgoing call volume with agent availability in real time;
placing a plural number of calls during each respective sub-period of the calling period where the number of calls placed during at least some of the sub-periods is determined based upon the respective exponentially scaled call completion ratio; and
normalizing a sum of the exponentially scaled call completion ratios to a value of 1.0 to generate a normalized completion ratio for each respective sub-period and multiplying a total number of planned calls by the normalized completion ratio for each respective sub-period to obtain a respective number of calls to be made for each respective call sub-period.
2. The method as in claim 1 further comprising determining a list size for outbound calls to be completed during the calling period and determining how many calls to make during each respective sub-period based on the respective exponentially scaled call completion ratio and the list size.
3. The method as in claim 2 further comprising determining a number of passes to complete the determined list during the calling period and utilizing the number of passes to determine how many calls to make during each respective sub-period.
4. The method as in claim 1 wherein the determined set of historical call completion ratios further comprise calls answered.
5. The method as in claim 4 wherein the determined set of historical call completion ratios further comprise calls answered by the correct party.
6. The method as in claim 1 wherein the determined call completion ratios further comprise a combination of current call completion ratios and historical call completion ratios.
7. The method as in claim 1 wherein the determined call completion ratios further comprise collecting call completion ratios collected for a plurality of different call types.
8. An apparatus for scheduling calls wherein a calling period corresponding to a work shift period is divided into a plurality of sub-periods for making a plurality of calls, comprising:
means for determining a respective historical group call completion ratio, for a group of a plurality of call targets, associated with each respective sub-period of the plurality of sub-periods;
means for exponentially scaling each respective determined call completion ratio by a selected adjustable exponent adjusted to match an outgoing call volume to agent availability in real-time;
means for placing a plural number of calls during each respective sub-period of the calling period where the number of calls placed during at least some of the sub-periods is determined based upon the respective exponentially scaled call completion ratio; and
means for normalizing a sum of the exponentially scaled call completion ratios to a value of 1.0 to generate a normalized completion ratio for each respective sub-period and multiplying a total number of planned calls by the normalized completion ratio for each respective sub-period to obtain a respective number of calls to be made for each respective call sub-period.
9. The apparatus as in claim 8 further comprising means for determining a list size for outbound calls to be completed during the calling period, and means for determining how many calls to make during each respective sub-period based upon the respective exponentially scaled call competition ratio, and the list.
10. The apparatus as in claim 9 further comprising means for determining a number of passes to complete the determined list during the calling period and means for utilizing the number of passes to determine how many calls to make during each respective sub-period.
11. The apparatus as in claim 8 wherein the determined set of historical call completion ratios further comprise calls answered.
12. The apparatus as in claim 11 wherein the determined set of historical call completion ratios further comprise calls answered by the correct party.
13. The apparatus as in claim 8 wherein each of the determined call completion ratios further comprise a combination of current call completion ratios and historical call completion ratios.
14. The apparatus as in claim 8 wherein the determined call completion ratios further comprise collecting call completion ratios collected for a plurality of different call types.
15. An apparatus for scheduling calls comprising:
a processor that determines a respective historical group call completion ratio, for a plurality of call targets, associated with each respective sub-period of a plurality of sub-periods of a work shift period, the sub-period for making a plurality of calls;
a scaling processor that exponentially scales each respective determined call completion ratio utilizing a selected adjustable exponent adjustable to match an outgoing call volume with an agent availability in real time, and that normalizes a sum of the exponentially scaled call completion ratios to a value of 1.0 to generate a normalized completion ratio for each respective sub-period and multiplies a total number of planned calls by the normalized completion ratio for each respective sub-period to obtain a respective number of calls to be made for each respective call sub-period; and
a dialer that places a plural number of calls during each respective sub-period of the calling period where the number of calls placed during at least some of the sub-periods is determined based upon the respective exponentially scaled call completion ratio.
16. The apparatus as in claim 15 further comprising a list of outbound calls to be completed during the calling period and wherein the list and the respective exponentially scaled call completion ratio is used to determine how many calls are to be dialed by the dialer during each respective sub-period.
17. The apparatus as in claim 15 wherein the determined set of historical call completion ratios further comprise calls answered.
18. The apparatus as in claim 17 wherein the determined set of historical call completion ratios further comprise calls answered by the correct party.
19. The apparatus as in claim 15 wherein the determined call completion ratios further comprise an average of current call completion ratios and historical call completion ratios.
20. The apparatus as in claim 15 wherein the determined call completion ratios further comprise collecting call completion ratios collected for a plurality of different call types.