Computer-implemented system and method for efficiently facilitating appointments within a call center via an automatic call distributor
A computer-implemented system and method for facilitating appointments within a call center is provided. A list of agents for scheduling meetings within a call center is received from a user. An availability status is determined for each agent on the list at a common time. A determination that all the agents on the list are unavailable for a meeting with the user at the common time is made. A notice is provided to the user that all the agents on the list are unavailable. The agents are tracked and at a later time, one of the agents is determined to be available. A determination is made that the user is available at the later time and the available agent is transferred to the user.
1. A computer-implemented system for facilitating appointments within a call center, comprising:
an automatic call distributor (ACD) to receive incoming customer calls to a call center and to transfer each incoming customer call to an agent in to a call queue within the call center;
a list of a portion of agents for scheduling meetings within a call center and received from a user;
a server comprising a central processing unit, memory, an input port to receive the list of agents, and an output port, wherein the central processing unit is configured to:
receive one or more of rankings or weights for each of the agents on the list;
at an initial time, determine that all the agents on the list are unavailable for a meeting with the user;
provide a notice to the user that all the agents on the list are unavailable;
track the agents on the list for availability;
identify at a later time, after the initial time, two or more of the agents on the list as available agents that are available for meeting with the user based on the tracked availability for the agents on the list;
determine that the user is available at the later time when the available agents are determined to be available; and
automatically connect one of the available agents with the user at the later time, based at least in part on the rankings or weights.
2. A computer-implemented system according to claim 1 , wherein the central processing unit schedules an appointment with a particular one of the agents on the list at a time later than the initial time.
3. A computer-implemented system according to claim 2 , wherein the central processing unit estimates a busyness of the call center at different times and determines that the estimated busyness of the call center is lowest at the time of the scheduled appointment.
4. A computer-implemented system according to claim 2 , wherein the central processing unit estimates a busyness of the particular one agent at different times and determines that the estimated busyness of the particular one agent is lowest at the time of the scheduled appointment.
5. A computer-implemented system according to claim 2 , wherein the central processing unit identifies that the particular one agent is unavailable at the time of the scheduled appointment and performs at least one of rescheduling the appointment and automatically connecting the particular one agent with the user when the particular one agent becomes available.
6. A computer-implemented system according to claim 1 , wherein the central processing unit provides notice to the user that the one of available agent will be automatically connected.
7. A computer-implemented system according to claim 1 , wherein the central processing unit provides to the user a visual display for the availability of the agents on the list.
8. A computer-implemented system according to claim 1 , wherein the central processing unit identifies a time frame within which appointments with all the agents on the list are to be scheduled and automatically connects each agent with the user within the identified time frame.
9. A computer-implemented system according to claim 1 , wherein the central processing unit determines the availability of the user based on one of times provided by the user and a schedule of the user.
10. A computer-implemented method for facilitating appointments within a call center, comprising:
receiving incoming customer calls in a call center;
transferring each incoming customer call to an agent signed into a call queue within the call center;
receiving from a user a list of at least a portion of the agents for scheduling meetings;
receiving one or more of rankings or weights for each of the agents on the list;
at an initial time, determining that all the agents on the list are unavailable for a meeting with the user;
providing a notice to the user that all the agents on the list are unavailable;
tracking the agents on the list for availability;
identifying at a later time, after the initial time, two or more of the agents on the list as available agents that are available for meeting with the user based on the tracked availability for the agents on the list;
determining that the user is available at the later time when the available agents are determined to be available; and
automatically connecting one of the available agents with the user at the later time, based on the received rankings or weights.
11. A computer-implemented method according to claim 10 , further comprising:
scheduling an appointment with a particular one of the agents on the list at a time after the initial time.
12. A computer-implemented method according to claim 11 , further comprising:
estimating a busyness of the call center at different times; and
determining that the estimated busyness of the call center is lowest at the time of the scheduled appointment.
13. A computer-implemented method according to claim 11 , further comprising:
estimating a busyness of the particular one agent at different times; and
determining that the estimated busyness of the particular one agent is lowest at the time of the scheduled appointment.
14. A computer-implemented method according to claim 11 , further comprising:
identifying that the particular one agent is unavailable at the time of the scheduled appointment; and
performing at least one of rescheduling the appointment and automatically connecting the particular one agent with the user when the particular one agent becomes available.
15. A computer-implemented method according to claim 10 , further comprising:
providing notice to the user that the one of the available agents will be automatically connected.
16. A computer-implemented method according to claim 10 , further comprising at least one of:
providing to the user a visual display for the availability of the agents on the list.
17. A computer-implemented method according to claim 10 , further comprising:
identifying a time frame within which appointments with all the agents on the list are to be scheduled; and
automatically connecting each agent with the user within the identified time frame.
18. A computer-implemented method according to claim 10 , further comprising:
determining the availability of the user based on one of times provided by the user and a schedule of the user.