Virtual agenda participant
Systems, methods, and computer-readable storage media for managing meeting agendas in a meeting or conference via a virtual agenda participant. The system maintains, prior to a communication session, a conference agenda associated with the communication session. During the communication session, the system identifies, via a virtual entity, communication items associated with the communication session to yield identified communication items, wherein the virtual entity dynamically monitors the communication session and processes data associated with the communication session to identify the communication items. The system then compares, via the virtual entity, the conference agenda with the identified communication items to determine which items from the conference agenda have been addressed during the communication session.
1. A method comprising:
prior to a communication session, generating a conference agenda associated with the communication session;
during the communication session, identifying, by a virtual entity comprising a graphical representation of a virtual participant in the communication session, at least one of an email, an instant message, a text message, an image, or a document referenced during the communication session to yield an identified communication item, wherein the virtual entity is configured to monitor the conference agenda and the communication session;
comparing, via the virtual entity, the conference agenda with the identified communication item to determine which agenda items from the conference agenda have been addressed during the communication session;
updating the conference agenda during the communication session to add the identified communication item that is not in the conference agenda, to yield an updated conference agenda; and
sending the updated conference agenda to a participant in the communication session.
2. The method of claim 1 , further comprising sending, to a participant in the communication session, a confirmation that an agenda item from the conference agenda has been addressed in the communication session, wherein the confirmation comprises one of a spoken dialog, a text message, an email, an instant message, an audio alert, and a visual alert.
3. The method of claim 1 , further comprising:
recording the communication session as an audio conversation;
segmenting the audio conversation based on respective topics to yield topic segments; and
generating an updated conference agenda based on the conference agenda and the topic segments.
4. The method of claim 1 , further comprising:
identifying an agenda item in the conference agenda that has not been addressed during the communication session; and
sending, to a participant in the communication session, a reminder notifying the participant that the agenda item in the conference agenda has not been addressed in the communication session, wherein the reminder is sent to the participant at a time that is determined based on one of an ordering of items in the conference agenda, an amount of time remaining in the communication session, and a length of time that has transpired since the communication session started.
5. The method of claim 1 , further comprising sending, to a participant in the communication session, a message specifying one of a next topic to be addressed in the communication session and an important topic that must be addressed in the communication session.
6. The method of claim 5 , wherein the message is one of an audible message, a text message, a visual message, an email, an instant message, an audio alert, and a visual alert.
7. The method of claim 1 , wherein the conference agenda is further compared with a speech identified during the communication session to determine which agenda items have been addressed during the communication session.
8. The method of claim 1 , wherein the conference agenda is generated by the virtual entity based on one of a prior conference agenda, a prior action item, a tag, a calendar item, and a prior communication session.
9. The method of claim 1 , further comprising modifying the conference agenda to note which items in the conference agenda have been addressed in the communication session.
10. The method of claim 1 , further comprising, as an agenda item in the conference agenda is addressed in the communication session, modifying the conference agenda to note that the agenda item has been addressed in the communication session.
11. The method of claim 10 , further comprising notifying a participant in the communication session that the agenda item has been addressed in the communication session.
12. The method of claim 1 , further comprising receiving, via the virtual entity, the conference agenda from a conference organizer.
13. The method of claim 1 , further comprising generating, via the virtual entity, the conference agenda by combining conference agendas from multiple participants, wherein the conference agenda incorporates one of ideas, topics, and concerns that each of the multiple participants wishes to address in the communication session.
14. The method of claim 1 , further comprising:
segmenting the communication session based on respective topics to yield topic segments;
identifying respective speakers associated with the topic segments;
tagging the conference agenda based on the topic segments and the respective speakers to yield a tagged conference agenda;
modifying the tagged conference agenda to note which of the agenda items in the tagged conference agenda have been addressed in the communication session.
15. A system comprising:
a processor; and
a computer-readable storage medium storing instructions which, when executed by the processor, cause the processor to perform operations comprising:
prior to a communication session, generating a conference agenda associated with the communication session;
during the communication session, identifying, by a virtual entity comprising a graphical representation of a virtual participant in the communication session, at least one of an email, an instant message, a text message, an image, or a document referenced during the communication session to yield an identified communication item, wherein the virtual entity is configured to monitor the conference agenda and the communication session;
comparing, via the virtual entity, the conference agenda with the identified communication item to determine which agenda items from the conference agenda have been addressed during the communication session;
updating the conference agenda during the communication session to add the identified communication item that is not in the conference agenda, to yield an updated conference agenda; and
sending the updated conference agenda to a participant in the communication session.
16. The system of claim 15 , wherein the computer-readable storage medium stores additional instructions which, when executed by the processor, cause the processor to perform further operations comprising:
as an agenda item in the conference agenda is addressed in the communication session, modifying the conference agenda to note that the agenda item has been addressed in the communication session.
17. The system of claim 15 , wherein the computer-readable storage medium stores additional instructions which, when executed by the processor, cause the processor to perform further operations comprising:
sending, to a participant in the communication session, a confirmation that an agenda item from the conference agenda has been addressed in the communication session, wherein the confirmation comprises one of a spoken dialog, a text message, an email, an instant message, an audio alert, and a visual alert.
18. A computer-readable storage device storing instructions which, when executed by a processor, cause the processor to perform operations comprising:
prior to a communication session, generating a conference agenda associated with the communication session;
during the communication session, identifying, by a virtual entity comprising a graphical representation of a virtual participant in the communication session, at least one of an email, an instant message, a text message, an image, or a document referenced during the communication session to yield an identified communication item, wherein the virtual entity is configured to monitor the conference agenda and the communication session; and
comparing, via the virtual entity, the conference agenda with the identified communication item to determine which agenda items from the conference agenda have been addressed during the communication session;
updating the conference agenda during the communication session to add the identified communication item that is not in the conference agenda, to yield an updated conference agenda; and
sending the updated conference agenda to a participant in the communication session.
19. The computer-readable storage device of claim 18 , storing additional instructions which, when executed by the processor, cause the processor to perform further operations comprising:
identifying an agenda item in the conference agenda that has not been addressed during the communication session; and
sending, to a participant in the communication session, a reminder notifying the participant that the agenda item in the conference agenda has not been addressed in the communication session, wherein the reminder is sent to the participant at a time that is determined based on one of an ordering of items in the conference agenda, an amount of time remaining in the communication session, and a length of time that has transpired since the communication session started.