Apparatus and methods for routing electronic mail in a processing center
View Patent ↗An Internet Protocol Network Telephony call center having a plurality of agents for serving clients also processes e-mails addresses to the call center, but not to specific agents. An e-mail server receives and routes the e-mail, and includes a router and a database storing skill set information regarding agents. The router extracts information from the e-mails, matches key words in the extracted information with key words from the skill sets, and routes the e-mails to appropriate agents having the necessary skills to respond to the service requirements in the e-mails.
1. A system for routing an electronic mail (e-mail) to one of a plurality of support persons in a processing center, the system comprising:
an e-mail server adapted to receive said e-mail from a sender;
a router; and
a database accessible to the router and storing data regarding real-time availability of said support persons based upon real-time monitoring of the activities of said support persons, comprising one or more of telephone, facsimile, e-mail and data processing activities;
wherein said router selects said one of said plurality of support persons by consulting the database for said availability data and sends said e-mail to the selected support person.
2. The system of claim 1 further comprising a statistics server (stat-server) recording activities of said processing center, and wherein routing performed by said router further uses said recorded activity in said stat-server.
3. The system of claim 2 wherein routing of e-mails to selected support persons is load-balanced based on recorded activity stored in said stat-server.
4. The system of claim 1 wherein an overload threshold is set for number of e-mails to be routed, and senders of e-mails are notified of a possible delay when the threshold is exceeded.
5. The system of claim 1 wherein said database further stores information on senders of e-mails, and routing performed by said router further uses said stored information on senders of e-mails.
6. The system of claim 5 wherein said database stores information about prior relationships of support persons and e-mail senders, and said router uses said relationship information in routing decisions.
7. The system of claim 1 wherein a time limit for response to an e-mail by said support persons is set, and wherein e-mails not answered within said time limit are rerouted to other available support persons.
8. The system of claim 1 further comprising an information extractor adapted to extract information from said e-mail, and wherein said information extractor comprises plural and selectable extraction algorithms.
9. The system of claim 8 wherein one of the extraction algorithms includes a parser, and wherein said one of the extraction algorithms uses the parser to search for keywords in said e-mail.
10. A method for routing electronic mails (e-mails) in a processing center having a plurality of support persons, comprising steps of:
(a) receiving e-mails at an e-mail server in the processing center;
(b) checking a database for real-time availability of said support persons to which e-mails may be routed, the database storing data regarding real-time availability of said support persons based upon real-time monitoring of the activities of said support persons comprising one or more of telephone, facsimile, email and data processing activities;
(c) selecting a specific support person to receive a specific e-mail based on results of the checking step (b); and
(d) sending said e-mail to the specific support person selected.