System and methods for predicting future agent readiness for handling an interaction in a call center
View Patent ↗A system for making outbound calls includes a first node connected to a network for placing outbound telephone calls, a second node connected to the network and accessible to the first node for reporting agent status relative to busy, ready, and time to ready, a number of agent appliances connected to the network and accessible to the second node, and a number of agent activity applications installed one per on the agent appliances. In a preferred embodiment outbound calls are predicted based on the number of agents reported ready to accept a call plus the number of agents predicted to be ready to accept a call within a specified time window.
1. In an outbound telephone campaign, a method for predicting the correct number of calls to dial out to best utilize a group of agents working the calls;
(a) summing the number of available agents waiting to take a call and agents who will be ready to take a call within a specified time window;
(b) subtracting from the sum of (a) the number of connected calls waiting in queue for an agent;
(c) predicting the admissible number of calls by adjusting the value of (b) against percentage constants relative to a call hit rate and to a percentage of abandoned calls; and
(d) further refining the value of (c) by subtracting the number of calls in progress.
2. The method of claim 1 wherein in step (a) the specified time window is equal to or less than the average estimated time between the point of dialing out a call to the point that the call in progress is answered and queued.
3. The method of claim 1 wherein in step (b) the connected calls waiting are outbound dialed calls that were answered by a customer and queued for an available agent.
4. The method of claim 1 wherein in step (c) call hit rate is the percentage of outbound calls that are answered by a person.
5. The method of claim 1 wherein in step (c) abandoned calls are abandoned in queue.
6. The method of claim 1 wherein in step (d) calls in progress are current outbound calls yet to be answered.
7. A system for predicting when one or more agents associated with a call center and reported busy will be available to answer an interaction request comprising:
a monitoring application residing on the network locally to each appliance connected to the network each appliance operated by an agent;
a reporting application residing one per appliance for reporting agent progress relative to defined tasks; and
a data processing component for receiving information from the monitoring application and for determining which if any agents will be ready to accept an interaction request;
characterized in that each reporting application sends notification to the monitoring application relative to current task performance state of the hosting agent and wherein the processing component calculates the time for each agent to become ready to take an interaction based on the reported state information.
8. The system of claim 7 wherein the appliances are computers and the reporting applications are desktop agent interfacing applications.
9. The system of claim 8 wherein a task has one or more phases, each phase having a known average time to complete.
10. The system of claim 8 wherein the notifications are short message service notifications and the notification content includes current task identification and current phase identification.
11. The system of claim 7 wherein the interaction requested is a live telephone interaction or a live chat session.
12. The system of claim 7 wherein the data processing component is a routing server.
13. The system of claim 7 wherein the reporting application is manually operated to report phase state of the agent.