Routing emails to a plurality of agents
View Patent ↗An Internet Protocol Network Telephony call center having a plurality of agents for serving clients also processes e-mails addresses to the call center, but not to specific agents. An e-mail server receives and routes the e-mail, and includes a router and a database storing skill set information regarding agents. The router extracts information from the e-mails, matches key words in the extracted information with key words from the skill sets, and routes the e-mails to appropriate agents having the necessary skills to respond to the service requirements in the e-mails.
1. A system for routing an electronic mail (e-mail) to a plurality of agents having specific skill sets within a variety of possible skill sets, the system comprising:
an e-mail server adapted to receive said e-mail from a sender;
an information extractor for extracting information from said email;
a router; and
a data repository accessible to the router and storing skill sets of said agents;
wherein said router selects the plurality of agents for routing the email by matching stored information about the specific skill sets with portions of information extracted from said email.
2. The system of claim 1 further comprising a statistics server (stat-server) recording activities of said system, and wherein routing performed by said router further uses said recorded activity in said stat-server.
3. The system of claim 2 wherein routing of e-mails to selected agents is load-balanced based on recorded activity stored in said stat-server.
4. The system of claim 1 wherein an overload threshold is set for number of e-mails to be routed, and senders of e-mails are notified of a possible delay when the threshold is exceeded.
5. The system of claim 1 wherein said stat-server further stores information on senders of e-mails, and routing performed by said router further uses said stored information on senders of e-mails.
6. The system of claim 1 wherein said plurality of agents are associated with a queue to which said email is routed.
7. The system of claim 1 wherein a time limit for response to an e-mail by said agents is set, and wherein e-mails not answered within said time limit are rerouted to a different plurality of agents.
8. The system of claim 1 further comprising an information extractor adapted to extract information from said e-mail, and wherein said information extractor comprises plural and selectable extraction algorithms.
9. The system of claim 8 wherein one of the extraction algorithms includes a parser, and wherein said one of the extraction algorithms uses the parser to search for keywords in said e-mail.
10. A method for routing an electronic mails (e-mail) to a plurality of agents, comprising steps of:
(a) receiving said e-mail from a sender at an e-mail server;
(b) extracting information from the email;
(c) matching said extracted information with recorded skill sets of a plurality of agents in a data repository; and
(d) routing the email to a plurality of agents indicated by the matching step (c).
11. The method of claim 10 wherein the plurality of agents to which said email is routed are associated with a queue.